Work with Admin Caddy. Help small businesses get their time back.
Admin Caddy is building a remote team of assistants to deliver our services to small business owners across Canada. We are not hiring right now, but we are building our waitlist. When we are ready to onboard our first assistants, registered candidates will be contacted first.
We will train you on our systems, our client standards, and our way of working before any client work begins. This is not gig-by-gig task work. It is a consistent, relationship-based role with the same clients every week.
Not hiring yet, but building our team.
Register now and you will be first in line when we begin onboarding assistants. Every registration is read by Abi personally.
What Admin Caddy assistants do
The role involves
Social Media & DM Management
What it involves
Respond to DMs, enquiries, reviews, and booking requests daily in client's brand voice. Follow up on unanswered messages.
Skills required
Excellent written English. Attention to tone. Reliability. Daily consistency.
Invoice Chasing
What it involves
Follow up on overdue invoices by phone and email. Log outcomes weekly.
Skills required
Professional communication. Comfortable on the phone. Organised record-keeping.
Vendor & Supplier Coordination
What it involves
Chase delayed orders, resolve disputes, book service appointments by phone and email.
Skills required
Confident communicator. Comfortable handling difficult calls professionally.
Calendar Management
What it involves
Manage inbound booking requests, send confirmations and reminders, rebook cancellations.
Skills required
Detail-oriented. Responsive. Organised across multiple client calendars.
Monthly Business Snapshot
What it involves
Compile monthly activity summaries from task logs.
Skills required
Data organisation. Clear written communication. Attention to detail.
Customer Support
What it involves
Handle inbound customer complaints, resolve issues, de-escalate unhappy customers.
Skills required
High emotional intelligence. Excellent written and spoken English. Calm under pressure.
What we are looking for
The right fit for Admin Caddy
You will thrive here if you are:
- ✓Reliable: you follow through every time without being chased
- ✓Excellent written communicator: clear, professional English
- ✓Comfortable on the phone: some roles involve supplier and client calls
- ✓Self-directed: you manage your own time and flag issues proactively
- ✓Discreet: you handle sensitive business information with professionalism
- ✓Consistent: clients rely on the same quality every single week
Essential requirements:
- 1.Fluent written and spoken English
- 2.Reliable internet: minimum 10 Mbps
- 3.Available during Canadian EST business hours for at least 4 hrs/day
- 4.Own laptop or desktop computer
- 5.Access to WhatsApp, Gmail, and Google Drive
- 6.At least 1 year admin, customer service, or VA experience
- 7.Able to provide 2 professional references
What you can expect
What working with Admin Caddy looks like
Full training before you start
You will not be placed with a client until you have completed Admin Caddy's training programme: our systems, our standards, our communication style. You will be ready before you begin.
Consistent, predictable work
Admin Caddy operates on monthly retainers. The same clients, the same tasks, every week. Not one-off gigs from strangers.
Clear scope. No surprises.
Every role has defined tasks. Every client relationship is documented. You always know what is expected.
Fair pay, on time, every time
Paid on a fixed schedule. No chasing invoices. No late payments.
Direct communication with Abi
Admin Caddy is founder-led. You work directly with Abi, not a faceless platform. Issues resolved quickly. Feedback direct and constructive.
Interest registration
Register your interest
Complete this form to join the waitlist. We are not hiring now, but registered candidates will be the first we contact when we begin onboarding.
After you submit
- 1
Auto-confirmation email sent to your address.
- 2
Your registration reviewed by Abi personally.
- 3
Shortlisted candidates contacted for a short intro call when hiring begins.
- 4
Selected candidates complete Admin Caddy training before any client work begins.
We appreciate every registration. Due to volume we may not respond to every submission individually, but every registration is read.